> ## Documentation Index
> Fetch the complete documentation index at: https://docs.daysync.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Invite Your Crew

> Add band members, crew and management to a tour, and control who can view or edit.

A tour plan is only useful if everyone can see it. Invite your band, crew and management, and they get the schedule, stays, venue info and bulletins on their own phones.

<Info>
  Inviting active team members needs a subscription. Daysync is billed **per seat**, and every seat includes admin, edit and view-only capability. See [pricing](https://www.daysync.com/pricing).
</Info>

***

## Pick the right role

Everyone gets a role. Choose it before you hit send.

<CardGroup cols={2}>
  <Card title="Admin" icon="crown">
    Full access to **every tour and every member** in the organisation, plus settings and billing. For TMs, managers and whoever runs the show.
  </Card>

  <Card title="Member" icon="user">
    Access only to the tours you add them to, **view-only by default**. Ideal for crew who just need the day sheet.
  </Card>
</CardGroup>

<Tip>
  Need a member to help build the schedule? Give them **edit access** for a single tour from **Manage members** in that tour's settings. They won't need to be an admin.
</Tip>

***

## Send the invites

<Tabs>
  <Tab title="Web" icon="desktop">
    <Steps>
      <Step title="Open the tour">
        Select the tour from the main menu (skip this if you only have one).
      </Step>

      <Step title="Click Invite">
        Hit the **Invite** button on the tour page.
      </Step>

      <Step title="Add people">
        Enter an **email address** and choose a role: **Tour Admin** or **Tour Member**. Click **Add Another Person** to invite the whole crew in one go.
      </Step>

      <Step title="Send">
        Click **Send Invite**.
      </Step>
    </Steps>
  </Tab>

  <Tab title="Mobile" icon="mobile">
    <Steps>
      <Step title="Open Manage Tour Access">
        Tap the **Invite Member** icon in the navigation bar, then **Add People To Tour**.
      </Step>

      <Step title="Search your organisation">
        Already in your organisation? Search their name and select them.
      </Step>

      <Step title="Or invite by email">
        Tap **Invite via Email → Add Person**, enter their email and pick a **seat type** (Admin or Member).
      </Step>

      <Step title="Send">
        Tap **Add To Invite List**, add anyone else, then send.
      </Step>
    </Steps>
  </Tab>
</Tabs>

***

## What happens next

Invitees get an email to join your organisation and the tour. Once they accept, they show up in the tour's member list with the access you gave them, and the tour appears in their app.

<AccordionGroup>
  <Accordion title="Someone didn't get the email" icon="envelope">
    Check spam first, then confirm you used the email address they sign in to Daysync with.
  </Accordion>

  <Accordion title="Changing someone's role later" icon="user-gear">
    Go to **Profile Settings → People**, open the member's **⋮ → View Details**, then click **Change** next to **Seat**. The new role applies immediately.
  </Accordion>

  <Accordion title="Removing someone" icon="user-minus">
    Remove them from **People** in settings. This also frees the seat for someone else.
  </Accordion>
</AccordionGroup>

***

<CardGroup cols={2}>
  <Card title="How Daysync works" icon="clapperboard-play" href="/how-daysync-works">
    Show your crew around.
  </Card>

  <Card title="Connect Claude" icon="plug" href="/mcp/connect-claude">
    Run your tour from Claude.
  </Card>
</CardGroup>


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