> ## Documentation Index > Fetch the complete documentation index at: https://docs.daysync.com/llms.txt > Use this file to discover all available pages before exploring further. # Schedule & Travel Items > Go deep on the day schedule: schedule items, custom fields, drag-and-drop editing, drive items with custom vehicle profiles, and flight lookup by flight number. [https://www.tella.tv/video/vid\_cmuv1xtcp000406p016dz7uew/embed?b=0\&title=1\&a=1\&loop=0\&t=0\&muted=0\&wt=1\&o=1](https://www.tella.tv/video/vid_cmuv1xtcp000406p016dz7uew/embed?b=0\&title=1\&a=1\&loop=0\&t=0\&muted=0\&wt=1\&o=1) The schedule is where every tour day comes together. This guide goes item by item: **schedule items**, **drives** and **flights**. It covers how to create each one and the finer details that make them useful on the road. > **[Schedule items](#schedule-items)** > > Events, notes, tags, attachments and custom fields. > **[Drives](#drive-items)** > > Routes, drive times and vehicle profiles. > **[Flights](#flights)** > > Look up flights by number, including multi-leg. *** ## Schedule items A schedule item is the basic building block: something that needs to happen, and when. ### What an item can hold | Field | Notes | | - | - | | **Title** | What's happening, e.g. *Load in to venue* or *Dinner: all team*. | | **Notes** | More detail on what needs to be done. | | **Start time** | Required. Inherits the day's time zone automatically. | | **End time** | Optional. Leave it off for open-ended items like *Load in*, or set **All day**. | | **Location** | Optional. Search for a place or pick the day's venue, and view it on a map (on mobile too). | | **Tags** | Label who or what it's for, e.g. *Band* or *Support*. | | **Attachments** | Upload files from your computer, such as a venue tech pack or a menu screenshot. | | **Custom fields** | Add as many as you like (see below). | | **Visibility** | Everyone on the tour, or restricted to specific people or groups. | | **Status** | Confirmed or unconfirmed. | ### Create one **1. Pick the day** Open the day in the sidebar, e.g. your pre-production day. **2. New item** Click **New item**, or press N. **3. Fill it in** Title (*Dinner: all team*), start and end time (*5pm–6pm*), and a location (search *Shortcross Pizza, Brunswick*, then click the map to check it's the right spot). **4. Add the extras** Notes, tags, attachments and custom fields as needed. Set visibility if it's not for everyone. **5. Confirm it** Mark it **confirmed** once it's locked in. ### Custom fields Custom fields let you add any information to an item, with no limit on how many. > **Loading dock location** > > Add a **Loading dock** field and paste a dropped-pin link from Google Maps. The crew gets the exact pin on the item. > **Wi-Fi details** > > *Wi-Fi: Yes*, plus the network name and password, so nobody has to ask. > **Vehicle details** > > Plate numbers, driver contacts or pick-up bays on drive items. ### Move and resize on the fly * **Drag** an item to a new time on the calendar. * **Drag its edge** to make it longer or shorter. * Hold ⌘ and press ↑ / ↓ to nudge an item earlier or later. Changes save live as you make them. ### Notifying people Turn on **Notify members** when you save, and everyone who can see the item gets a notification. If the item is visible to everyone on the tour, everyone is notified. > [!TIP] > > Don't notify on every small tweak, or people start tuning notifications out. For a change that matters, post a [bulletin](https://docs.daysync.com/how-daysync-works#bulletin) pointing to the item, or mention it in tour chat. *** ## Drive items Drive items tell everyone how long it takes to get from A to B, and route it properly for your vehicle. ### Create a drive **1. New drive** Press N and use ⌘ + ← / → to switch to **Drive**. **2. Departure and destination** Pick where you're leaving from. The day's venues and stays are listed for quick selection. Then choose where you're going. **3. Let it calculate** Daysync works out the drive time, e.g. *17 minutes*. **4. Set the departure time** Choose when you leave, then **auto calculate** to set the arrival time (e.g. *4:00 → 4:17pm*). Leave a buffer before whatever's next. ### Custom vehicle profiles The default vehicle is a **car**. If you're driving a van, splitter, truck or bus, add a vehicle profile so routes only use roads your vehicle can actually take. **1. Add a vehicle** On the drive item, add a new vehicle, e.g. *Splitter*, and set its type (e.g. **Van**). **2. Enter its specs** **Height** (e.g. 2.8 m), **width**, **length** (e.g. 7 m), **weight** (e.g. 4 t) and **average speed** (e.g. 95 km/h). **3. Set route preferences** Choose whether to avoid **tolls**, **highways** or **tunnels**. **4. Select and recalculate** Select the vehicle on the drive and **auto calculate** again. The route and time update for that vehicle. > [!NOTE] > > Avoiding tolls and highways can make a big difference to the route and drive time. Allow them again and Daysync may find a faster route, e.g. via a tollway. Your saved vehicles are available on every drive. Drive items also support **travel notes**, **reminders** (e.g. *5 minutes before departure*), **custom fields** (plate numbers, driver details) and **confirmed / unconfirmed** status. *** ## Flights Flights work much like drives, with one big advantage: you can **look them up by flight number**. **1. New flight** Press N, then hold ⌘ and press → until you reach **Flight**. **2. Search the flight number** Enter it, e.g. **QF1**. Daysync pulls in the scheduled flight: departure time, airports and route. **3. Pick the legs** For multi-leg flights, add the **whole journey** or **just one leg** (see below). **4. Check the day** Make sure the flight is on the right day. Long-haul departures can fall on the following day. **5. Save and confirm** Airline and flight number are filled in for you. Edit anything you need, assign the flight to the people on it, save, and mark it **confirmed**. ### Multi-leg flights Some flight numbers cover more than one leg. **QF1**, for example, flies Sydney → Singapore Changi → London Heathrow under the same number. * Only going as far as Singapore? Add **one leg**. * Going all the way? Add the **entire journey**, and Daysync shows every stop. *** > **[AI Import & templates](https://docs.daysync.com/guides/ai-import-and-templates.md)** > > Build days from documents, then reuse them. > **[Managing personnel & permissions](https://docs.daysync.com/guides/managing-tour-personnel.md)** > > Aim items at exactly the right people. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.