Schedule items
Events, notes, tags, attachments and custom fields.
Drives
Routes, drive times and vehicle profiles.
Flights
Look up flights by number, including multi-leg.
Schedule items
A schedule item is the basic building block: something that needs to happen, and when.What an item can hold
Create one
1
Pick the day
Open the day in the sidebar, e.g. your pre-production day.
2
New item
Click New item, or press N.
3
Fill it in
Title (Dinner: all team), start and end time (5pm–6pm), and a location (search Shortcross Pizza, Brunswick, then click the map to check it’s the right spot).
4
Add the extras
Notes, tags, attachments and custom fields as needed. Set visibility if it’s not for everyone.
5
Confirm it
Mark it confirmed once it’s locked in.
Custom fields
Custom fields let you add any information to an item, with no limit on how many.Loading dock location
Loading dock location
Add a Loading dock field and paste a dropped-pin link from Google Maps. The crew gets the exact pin on the item.
Wi-Fi details
Wi-Fi details
Wi-Fi: Yes, plus the network name and password, so nobody has to ask.
Vehicle details
Vehicle details
Plate numbers, driver contacts or pick-up bays on drive items.
Move and resize on the fly
- Drag an item to a new time on the calendar.
- Drag its edge to make it longer or shorter.
- Hold ⌘ and press ↑ / ↓ to nudge an item earlier or later.
Notifying people
Turn on Notify members when you save, and everyone who can see the item gets a notification. If the item is visible to everyone on the tour, everyone is notified.Drive items
Drive items tell everyone how long it takes to get from A to B, and route it properly for your vehicle.Create a drive
1
New drive
Press N and use ⌘ + ← / → to switch to Drive.
2
Departure and destination
Pick where you’re leaving from. The day’s venues and stays are listed for quick selection. Then choose where you’re going.
3
Let it calculate
Daysync works out the drive time, e.g. 17 minutes.
4
Set the departure time
Choose when you leave, then auto calculate to set the arrival time (e.g. 4:00 → 4:17pm). Leave a buffer before whatever’s next.
Custom vehicle profiles
The default vehicle is a car. If you’re driving a van, splitter, truck or bus, add a vehicle profile so routes only use roads your vehicle can actually take.1
Add a vehicle
On the drive item, add a new vehicle, e.g. Splitter, and set its type (e.g. Van).
2
Enter its specs
Height (e.g. 2.8 m), width, length (e.g. 7 m), weight (e.g. 4 t) and average speed (e.g. 95 km/h).
3
Set route preferences
Choose whether to avoid tolls, highways or tunnels.
4
Select and recalculate
Select the vehicle on the drive and auto calculate again. The route and time update for that vehicle.
Avoiding tolls and highways can make a big difference to the route and drive time. Allow them again and Daysync may find a faster route, e.g. via a tollway. Your saved vehicles are available on every drive.
Flights
Flights work much like drives, with one big advantage: you can look them up by flight number.1
New flight
Press N, then hold ⌘ and press → until you reach Flight.
2
Search the flight number
Enter it, e.g. QF1. Daysync pulls in the scheduled flight: departure time, airports and route.
3
Pick the legs
For multi-leg flights, add the whole journey or just one leg (see below).
4
Check the day
Make sure the flight is on the right day. Long-haul departures can fall on the following day.
5
Save and confirm
Airline and flight number are filled in for you. Edit anything you need, assign the flight to the people on it, save, and mark it confirmed.
Multi-leg flights
Some flight numbers cover more than one leg. QF1, for example, flies Sydney → Singapore Changi → London Heathrow under the same number.- Only going as far as Singapore? Add one leg.
- Going all the way? Add the entire journey, and Daysync shows every stop.
AI Import & templates
Build days from documents, then reuse them.
Managing personnel & permissions
Aim items at exactly the right people.